Email when a product barcode is changed

Overview

Planufac automations can send an email when a product barcode is updated.

This condition is specific to barcode only. Other product field changes do not fire this rule. It works for the parent product and for child / size variant products.

Example automation name: BARCODE CHANGE NOTIFICATION EMAIL

What it does

When the automation is active and matches:

1. A product is created or updated.
2. Planufac checks whether the barcode changed (parent or child/variant).
3. If Barcode Changed = True, it sends an email to the address you configure.
4. The email should include product name (and variant when relevant), SKU, barcode, and a note that the barcode changed from X to Y.

Why this is useful

Barcode changes can affect scanning, packing, integrations, and marketplace listings. A dedicated alert means the right people are told as soon as a barcode is edited, without noise from every other product edit.

Where to set it up

1. Open Automations in Planufac (Automations list).
2. Create a new automation or open an existing one.
3. Tick Active if you want it running.

Example setup

How to create the automation (step by step)

1. Go to Automations.
2. Create a new automation.
3. Set Automation Name (e.g. BARCODE CHANGE NOTIFICATION EMAIL).
4. Tick Active.
5. Set Trigger On to Created or Updated.
6. Under conditions, choose If ALL of these conditions are true.
7. Add: Barcode Changed → Equals → True.
8. Under Actions, choose Send Email and select who should receive it.
9. Save the automation.

Tips

• Confirm the recipient before leaving the rule active.
• Name the automation clearly so it is not confused with product-created or first-stock rules.
• After go-live, change a test product’s barcode (in a safe environment) and confirm the email shows old → new barcode, name/variant, and SKU.